Program Delivery Assistant

The Nuu-chah-nulth Tribal Council’s Usma Family & Child Services (Usma) is seeking a full-time Program Delivery Assistant.   Based out of the Port Alberni office, the Program Delivery Assistant provides operational and administrative assistance to the program leader, performs a variety of administrative, coordination and logistical services in support of the Usma programs, and provides effective and efficient support to the program teams to ensure smooth program delivery.

Responsibilities Include

• Supervises the Team Assistants, Receptionist, and provides administrative support as required.
• Conducts annual employee appraisals and implement/evaluate training plans.
• Coordinate administration team meetings.
• Functions as the primary administrative resource for payroll and leave management schedules including appropriate coverage for the Administration Team.
• Assist in hiring and orientating administrative workers when applicable.
• Responds to routine requests for information from officials, employees, members of the staff, the public or other individuals.
• Responsible for collecting, analyzing, and reporting data on the performance of program activities that are
  funded by ISC and MCFD.
• Ensure all program reports are prepared accurately, submitted on time, and filed appropriately.
• Perform routine clerical and typing tasks involved in processing varied office materials such as form letters, reports, requisitions, memoranda envelopes, rough drafts, ensuring correctness.
• Communicate with First Nations.

Preferred Qualifications

• Business degree or diploma required.
• Experience supervising a team required.
• Proficiency in Microsoft Outlook, Excel, and PowerPoint required.
• Experience with Provincial Ministry computer databases i.e. ICM and SWS/MIS preferred.
• Program reporting experience considered an asset.
• Experience working within a First Nation's environment will be considered an asset.
• Professional, responsive, confidential, and positive work attitude is essential.
• Superior time management and multi-tasking skills.
• Possess a valid BC Driver’s License and have daily access to reliable vehicle.
• Provide acceptable references and criminal record check.
• Be willing and able to demonstrate compliance with the NTC Vaccination Policy (COVID-19).