Office Assistant

The Nuu-chah-nulth Tribal Council (NTC) Usma Family and Child Services is seeking a reliable, highly motivated Office Assistant to fill a permanent, full-time position in our Port Alberni office.  The Usma Office Assistant is responsible for performing general reception and clerical tasks and errands in the NTC Usma Family & Child Services (F&CS) office.

Responsibilities Include

• Answer switchboard, take messages, screen calls, refer calls
• Respond to routine requests for information and related services to Usma clients, community representatives and agencies
• Assists in making travel arrangements
• Assists in maintaining a confidential file system and filing records
• Provide clerical services to Social Workers: reports, requisitions, memoranda, ensuring correctness in format, spelling and grammar
• Updates and maintains pamphlet and program information and general source documents
• Helping organize and maintain office common areas
• Assists in coordinating events as necessary, schedule bookings for programs and activities
• Prepare files to pick up and be sent to/from other agencies
• Screen, sort, distribute documents and determine which items to bring to the Supervisor’s attention based on content of communication

Preferred Qualifications

• High school graduate or GED equivalent
• Certification or training in Office Administration
• 2 to 3 years of proven general office skills experience
• Strong interpersonal skills
• Self-motivated and works well to deadlines
• Possess independent judgment, reasoning, and discretion
• Holds a valid Class 5 BC driver’s licence and have access to a reliable, insured vehicle
• Provide references and an acceptable criminal record check
• Be willing and able to demonstrate compliance with NTC Vaccination Policy (COVID-19)

 For further information contact Tracy Wong (250) 724-3232.