Team Assistant

The Nuu-chah-nulth Tribal Council (NTC) Usma Family and Child Services is seeking a reliable, highly motivated Team Assistant to fill a permanent, full-time position.  This position performs a variety of complex administrative duties for a Team of Social Workers utilizing MIS and ICM – two complex government systems.  Based out of the Usma office in Port Alberni, this position is under the general supervision of the Usma Program Delivery Assistant.

Responsibilities Include

• Setting up and maintaining client records; ensuring computer information systems are updated
• Attending team meetings and recording minutes
• Opening and maintaining confidential client file records using case management database systems
• Preparing documentation/files for liaise or transfer with MCFD offices and other delegated agencies in BC
• Assisting in planning/organizing a variety of events
• Providing office backup to the Receptionist and other Team Assistants as needed

Preferred Qualifications

• Experience and or knowledge of ICM and MIS systems

• High school diploma/GED with additional post-secondary courses or certification in office administration is preferred

• 2 to 3 years of proven general office skills preferably acquired from working in an office administrative capacity 
• Proficiency with PC computer software applications (e.g., MS Word, Excel, and outlook)
• Excellent verbal and written communication skills
• Able to act with tact and diplomacy, meet deadlines, and maintain effective working relationships
• Demonstrated ability to multi-task, plan activities, and prioritize workload
• Access to a car and possess a valid driver’s licence
• Able to provide acceptable references and criminal record check
• Be willing and able to demonstrate compliance with NTC Vaccination Policy (COVID-19)

Competitive benefit package and salary based on qualifications and experience:  Annual salary range $44,000 - $52,000.